Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your information.

Last updated: December 2024

Overview

COVSY ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services.

Privacy-first design

COVSY is designed with privacy at its core. Most document processing happens locally on your device, and we only collect the minimum information necessary to provide our services.

Information We Collect

Information you provide

  • Account Information: When you create an account, we collect your email address, name, and chosen password.
  • Document Content: When you choose to use cloud-based AI features, we may process excerpts of your documents to provide answers to your questions.
  • Usage Data: We collect information about how you use the app, including features accessed and user interactions.
  • Support Communications: When you contact us for support, we collect your messages and any additional information you provide.

Information automatically collected

  • Device Information: Device type, operating system version, and app version.
  • Usage Analytics: App performance data, crash reports, and feature usage statistics.
  • Log Data: IP address, access times, and app interactions for security and troubleshooting purposes.

Information we don't collect

  • Location data
  • Contacts or other personal data from your device
  • Biometric data

How We Use Your Information

Service provision

To provide, maintain, and improve COVSY's core functionality and user experience.

AI processing

To process your questions and provide accurate answers.

Customer support

To respond to your inquiries, provide technical support, and resolve issues.

Analytics

To understand usage patterns, improve features, and ensure app performance and security.

Data Processing

Local processing

By default, COVSY processes your documents locally on your device using:

  • Apple's Vision framework for OCR
  • PDFKit for text extraction
  • Local keyword search algorithms

Cloud processing

  • Only relevant document excerpts (not full documents) are sent to our AI service
  • Data is encrypted in transit and at rest
  • AI processing data is not stored permanently
  • You can disable cloud features at any time

Important note

COVSY is not a legal service. We do not provide legal advice, and any information processed through our app should not be considered as such.

Data Sharing and Disclosure

We do not sell your data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Limited sharing

We may share your information only in these circumstances:

  • Service Providers: With trusted third-party services that help us operate the app (e.g., cloud hosting, analytics)
  • Legal Compliance: When required by law or to protect our legal rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Consent: With your explicit consent for specific purposes

Third-party services

COVSY uses the following third-party services:

  • OpenAI: For AI-powered document analysis (when cloud features are enabled)
  • Apple App Store: For app distribution and in-app purchases
  • Analytics Services: For app performance monitoring (anonymized data only)

Your Privacy Rights

Depending on your location, you may have the following rights:

Right to access

Request a copy of the personal information we hold about you.

Right to correct

Request correction of inaccurate or incomplete personal information.

Right to delete

Request deletion of your personal information, subject to certain exceptions.

Right to portability

Request your data in a portable format to transfer to another service.

Right to object

Object to certain types of data processing for legitimate reasons.

Right to restrict

Request limitation of processing of your personal information.

To exercise any of these rights, please contact us at support@covsy.com.

Children's Privacy

COVSY is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us at support@covsy.com.

International Users

COVSY is operated from the United States. If you are using our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.

European users

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, we process your personal information based on the following legal grounds:

  • Contract Performance: To provide the services you've requested
  • Legitimate Interests: To improve our services and ensure security
  • Legal Compliance: To comply with applicable laws
  • Consent: Where you have provided explicit consent

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by:

  • Posting the updated policy on this page
  • Sending an email notification to registered users
  • Providing an in-app notification

Your continued use of COVSY after any changes indicates your acceptance of the updated Privacy Policy.

Contact Us About Privacy

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

We will respond to your privacy-related inquiries within 30 days.